One parcel walked through every section of the packet — before you fill your own.

1. SECTION 01 · SUBJECT CARD

   The cover sheet keys the binder on the parcel ID and the tax year.

   SUBJECT — 1421 [REDACTED ST]
   Parcel   R-REDACTED-XXXX (10-digit key)
   Owner    of record (per recorded deed)
   Tax year 2025 · Williamson County · Texas
   Sq ft    1,840 · condition C3 · grade band C
   Notice   $487,200 (assessed value)

   Why this section landed

   The subject card is the only page keyed on the parcel ID and the tax year. The ARB clerk uses it to reorder every page that follows — comps roster, adjustment grid, evidence index, signature block — so the binder reads end-to-end from the same 10-digit parcel string. Pull the parcel ID off the notice of appraised value, not the tax bill; the bill rounds and the ARB clerk won’t re-key it. The 1,840 sq ft and C3 condition are the two fields the adjustment grid keys on, full stop.

2. SECTION 02 · COMP ROSTER

   Three comps admit themselves through the worksheet’s four selection rules.

   Comp 01 · 1904 [REDACTED ST]   · 1,920 sf · C3 · $420,000 · 09/12/24
   Comp 02 · 1518 [REDACTED AV]   · 1,820 sf · C3 · $402,500 · 11/02/24
   Comp 03 · 1435 [REDACTED LN]   · 1,890 sf · C3 · $415,000 · 01/22/25
   Roster mean (raw):               $412,500

   Why this section landed

   Three comps is the maximum any ARB expects; two is the floor; one is the variance ceiling. The roster is the FILE 02 worksheet’s defended output — every row already passed the four selection rules (same neighborhood code, ±15% GLA, inside the assessment window, same grade band), so the binder doesn’t re-derive what the worksheet already filtered. Address redaction is on the printed excerpt, not in the worksheet; the ARB gets the unredacted XML export, the public copy of the binder redacts the street names.

3. SECTION 03 · ADJUSTMENT GRID

   TIME / SITE / GLA / CONDITION reconcile subject to each comp.

   TIME     SITE    GLA       COND     adjusted
   Comp 01   0       0      −$12,000    0     $408,000
   Comp 02   0       0      +$3,000     0     $405,500
   Comp 03 −$2,500   0      −$7,500     0     $405,000
   Roster mean (adjusted):                       $406,167

   Why this section landed

   The adjustment grid is "why this comp pulls this value". GLA is auto-derived from (subject − comp) × $150/sq ft and CONDITION from (subject − comp) × $2,500/condition band — the same formulas the FILE 02 worksheet encodes, so the math is the same math the appeal letter cites. TIME and SITE are caller-set because they depend on the assessment window and the grade band; the worksheet leaves them blank by default. The roster mean is rounded to the nearest $250 because the ARB reads in $250 increments, not cents.

4. SECTION 04 · HEARING INDEX

   One line per exhibit — references, not embedded images.

   Tab 1 — record card page reference (county)
   Tab 2 — recorded deed (owner of record)
   Tab 3 — building sketch / floor plan
   Tab 4 — MLS photo set (one per side + interior)
   Tab 5 — county permit list (last 5 years)
   Tab 6 — comps roster (FILE 02 ref §02)
   Tab 7 — adjustment grid (FILE 04 ref §03)

   Why this section landed

   The hearing index is what the ARB clerk hands back when they hand back the binder. One line per tab — page reference, source — keeps the index short enough to fit on one page and frees the ARB from flipping between the binder and the photo set. The same rows appear in the FILE 04 evidence-packet template, so the binder, the appeal letter, and the FILE 02 worksheet read in the same index order. The index never embeds images — the ARB already has the photo set on tab 4; tabs cite references.

5. SECTION 05 · SIGNATURE BLOCK

   Owner signs after the binder is read once, end-to-end.

   Owner signature line — ink only
   Owner printed name + signature date
   Agent / counsel signature line (if applicable)
   ARB clerk filing-stamp area — left blank

   Why this section landed

   The signature block is the last page the ARB turns to. The owner certifies that the record card, the comps roster, the adjustment grid, and the photo index match the binder the ARB has just read; the ARB stamps and files the packet the same day. The signature is in ink — the ARB doesn’t accept electronic-only signatures, even when the rest of the packet was generated from a worksheet. Sign after the binder is tabbed and read once, end-to-end, so the audit trail is complete before the signature certifies it.

1. OBJECTION 01

   Assessor said: "Your comp 02 is across the street from a commercial frontage — that’s not a comparable."

   Homeowner read back · "Comp 02’s land-line parity matches the subject’s land-line codes on the back of the card. Frontage depth, slope, and topography codes reconcile to subject. The FILE 02 worksheet admitted it on land-line parity before it went into the binder. If the board wants the comp re-graded, pull the land table — the codes are the codes."

2. OBJECTION 02

   Assessor said: "Your January sale is outside the assessment window — the comp is stale."

   Homeowner read back · "The 2025-01-22 sale date closes the window tail the county-recognized 12-month look-back opens on 2024-01-01. The worksheet flags any comp outside the window before it admits it. If the county’s own sales records show a 2025-01-22 transaction, the window admits it."

3. OBJECTION 03

   Assessor said: "Your GLA adjustment is $150 a square foot — that’s more than the in-county rate."

   Homeowner read back · "The worksheet’s GLA rate is the FILE 02 default. The same figure cites back to the county-published cost-per-sqft in the same neighborhood code. If the board wants the rate defended with a source, pull the cost-per-sqft table — the field is the field."

4. OBJECTION 04

   Assessor said: "Sales prices understate value — the cost approach supports the assessment."

   Homeowner read back · "Three approaches to value: sales, cost, and income. The packet builds the case from the approach the primary ground cites — and reconciles the others on the adjustment grid. If the assessor leans on cost, the rebuttal is the sales evidence already in the binder, plus the unequal-appraisal letter. The line that closes the hearing: which of the three approaches do you want to argue against, and what’s the source?"

The four-line generic script is on /hearing-script; the lines above are parcel-specific to parcel R-REDACTED-XXXX, walked at the informal hearing on 2025-08-04 (scheduled).